How to Export Email to a PST file for Outlook 2007, 2010 & 2011
Export to a PST for Outlook 2007 & 2010
Important information you should know.
Be sure to save your .PST / .OLM file to a location you can find, the default location is within a hidden folder deep in your user profile. It would be recommended to save it to your “My Documents” or “Desktop” for easy access.
Step 1a: Outlook 2010 - Click the File Tab, click Open, click Import.
Be sure to save your .PST / .OLM file to a location you can find, the default location is within a hidden folder deep in your user profile. It would be recommended to save it to your “My Documents” or “Desktop” for easy access.
Step 1a: Outlook 2010 - Click the File Tab, click Open, click Import.
Step 1b: Outlook 2007 - On the File menu, click Import and Export.
Step 2: 2. Click Export to a file, and then click Next.
Step 3: In the list, click Personal Folder File (.pst), and then click Next.
Step 4: 4. Click the folder that contains the messages you want to back up. If the folder contains a subfolder that you want to include, select the Include Subfolders check box, and then click Next.
Note: if you want to export the entire mailbox, make sure you select “Mailbox – Your Name” for 2007 or Your email address for Outlook 2010 and make sure Include subfolders is selected.
Note: if you want to export the entire mailbox, make sure you select “Mailbox – Your Name” for 2007 or Your email address for Outlook 2010 and make sure Include subfolders is selected.
Step 5: Under Save exported file as, click Browse, and then specify a name and location for your backup file, for example, Mail Backup.
If you back up a .pst file that you have backed up to before, click one of the following:
Click Finish.
If you back up a .pst file that you have backed up to before, click one of the following:
- Replace duplicates with items exported: Existing data will be overwritten with the information in the file being exported.
- Allow duplicate items to be created: Existing data will not be overwritten, and duplicate information will be added to the backup file.
- Do not export duplicate items: Existing data will be kept, and the duplicate information in the folder will not be copied to the backup file.
Click Finish.
Export to a OLM for Outlook 2011
Step 1a: Outlook 2011 - On the File menu, click Export.
Step 2: Select your export options.
- Click Outlook for Mac Data File (.olm)
- Click Items of the following types:
- Select the items you wish to export
Step 3: Select the option “No, do not delete items”
Step 4: 4. Type a name that is suitable for the backup file in the Save As: box, and select a location where you can easily find your exported file.
Step 5: 5. You’re all done. Click the Done button to complete the export process.
